Aug 07, 2019 Use dictation to convert spoken words into text anywhere on your PC with Windows 10. Dictation uses speech recognition, which is built into Windows 10, so there's nothing you need to download and install to use it. To start dictating, select a text field and press the Windows logo key + H to open the dictation toolbar. Then say whatever’s on your mind. Sep 15, 2012 The excellent Mac OS text to speech function can be activated with a simple keystroke, but first you have to enable the feature. This is a great trick because it allows you to quickly speak what is in on the Mac screen like a document, PDF file, ebook, or web page, and all it takes is a keyboard shortcut to speak the text that is selected or in the active document. Aug 22, 2017 I absolutely LOVE this feature! Dictation is perfect for those creating manuals, writing blogs and even writing emails! Cut your time in half using this great time-saving trick.
How to Dictate Text in Microsoft Office
Dictate in Word for Office 365
There are a few different ways to dictate text in Microsoft Office. It all depends on the software edition you own. Here’s how to dictate text in Word, PowerPoint, and more.
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You can type your documents the old-fashioned way in Microsoft Word, Excel, PowerPoint, and OneNote, but dictating your text can be a handier option. Maybe you prefer to dictate your words as they occur to you, or you require a feature with more accessibility than the typical keyboard can provide. Microsoft office for mac 2016 free download. Microsoft offers several different dictation tools and features; which one you can use depends on the flavor of Office you run.
Certain versions of Office programs include a built-in Dictate tool you can access through an icon on the Ribbon. Dictate is based on a Microsoft Garage project that was developed to test dictation across Office applications. The standalone add-on is no longer active and will stop working as of Oct. 15, 2019, but the tool itself has graduated to be included in several Office programs.
Dictate works similarly across the board, but let's just check it out in the programs where it's available: Microsoft Word for Office 365, PowerPoint for Office 365, the free Word for the web, the free OneNote for the web, and the free OneNote app for Windows 10.
Dictate in Word for Office 365
If you have Word for Office 365, launch the program and open a document. Position your cursor where you want to start dictating. Click on the Dictate icon on the Home Ribbon. The first time you do this, Word may ask for permission to use your microphone. Grant that permission. You can now start speaking.
You can dictate words, punctuation, and specific actions such as 'new line' and 'new paragraph.' You may want to dictate just a few sentences or a single paragraph at a time and then stop so you can review your text for any mistakes. To stop dictating, press the Dictate icon again.
Dictate in Other Languages
You can also dictate text in other languages. Click on the bottom arrow of the Dictate icon and choose the language you want to speak. Then click on the top half of the Dictate icon to begin dictating.
Dictate in PowerPoint
Next, let's try PowerPoint for Office 365. Launch the program if you have it. Start a new presentation or continue an existing one. Click the Dictate icon on the Ribbon and dictate your text. When finished, click the icon again to stop dictation. As in Word for 365, click the bottom arrow of the icon to see and choose a different language for dictation.
Free Microsoft Word For MacDictate in Word For the Web
Let's check out Word for the web. Go to Office.com and sign in with your Microsoft Account. At the main Office screen, click the icon for Word. Create a new document or open an existing document. Click the Dictate icon on the Home Ribbon and dictate your text.
When finished, click the icon again to turn off Dictation. To see other languages available for dictation, click the Down arrow next to the Dictate icon and choose the language you'd like to use.
Dictate in OneNote
You can dictate text in two different version of OneNote. Either go to Office.com and choose OneNote, or use the OneNote Windows 10 app. In either version, start a new OneNote document or open and continue an existing one. Click the Dictate button on the Home Ribbon to dictate. Click it again to stop. Click the Down arrow to see other languages for dictation.
Windows Speech Recognition
The Microsoft Office Dictate tool doesn't work with Excel or earlier versions of Office, and Dictate doesn't offer a way to easily correct mistakes, add words to a dictionary, or manage settings.
An option that can resolve these limitations is the speech-recognition tool built directly into Windows 10. Use this feature in any Windows program, including all your Office applications.
Open a program like Word, Excel, or PowerPoint. This works with all versions of Office, including Office 365, Office 2019, and prior versions. Hold down the Win key and press H. A dictation toolbar pops up. You can now begin dictating your text. As with the Dictate tool, you can dictate punctuation and specific actions.
The tool allows you to dictate actions for moving around the screen. For example, you can say 'tab' to move to the next cell in the column, or 'new line' to move to the next cell in the row. You can also say things like 'Undo that' to erase the last word you dictated. Microsoft provides a full list of phrases and actions you can dictate with Windows speech recognition.
Speech Recognition Settings
The Control Panel in Windows 10 provides you with the ability to set up a microphone, train the speech recognition, or take a speech tutorial. Open Control Panel, click Speech Recognition, then click the link you need to configure the tool.
Third-Party Programs
Finally, you can always try a third-party voice-dictation program that works with Office, other applications, and Windows in general. These products typically cost a few bucks, but they provide more power and flexibility than you'll find in Microsoft's free and built-in tools.
One such option is Nuance's Dragon program, which costs $150 for the Home Edition and $300 for the Professional Individual Edition. Another option is Braina, which offers a free lite version and a pro version for $49 per year or $139 for lifetime use.
If you have mobility or motor impairments, repetitive stress injuries, or you find typing on a keyboard difficult in any way, there's an alternative. Dictation lets you talk instead of type, and voice-to-text transcribes what you say into words on the screen. It's among the Mac's many accessibility features. All you have to do is set it up and get going.
How to enable and use Dictation
Basic dictation is essentially always enabled by default — you just need to activate it.
The more you use Dictation, the more it learns how you speak — like your accent and cadence. It may seem finicky at first, but as you use it more, it'll get better and better. Apple has a great starter guide on how to dictate punctuation and formatting, as well.
How to change your Dictation language
Did you know that you can dictate your text in multiple languages? Here's how.
To use those languages, you can switch to the default dictation option at any time by going to System Preferences > Keyboard > Dictation Language and selecting your current language from the dropdown menu.
How to enable and use Enhanced Dictation
Enhanced Dictation enables you to dictate without an internet connection, and dictate continuously; this means that your words will convert to text more quickly since they're being processed locally on your device.
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Once enabled, you can use Enhanced Dictation the same way you would regular dictation. Press the Fn key twice when your cursor is in a text field. If the microphone shows up, speak what you want to be typed and click Done or press the Fn key once.
How to change the Dictation keyboard shortcut
While the Fn key on your Mac's keyboard is the default trigger for dictation, you can change that in the Dictation section of the keyboard preference pane
How to enable/disable Dictation Commands
Dictation Commands allow you to do things with your text just by speaking. For example, you can select a whole paragraph, go back to the beginning, or replace a phrase with another phrase.
You can only use Dictation Commands with Enhanced Dictation enabled.
Reading through the Dictation Commands list is a great way to learn all the things you can do with text just by speaking to your Mac. You can also click the checkbox next to Enable advanced commands, which will enable system commands.
How to enable the dictation keyword phrase
Want to feel like you're in a sci-fi movie? Enable the dictation keyword phrase and you'll be able to use dictation commands even when you're not dictating. So you can be all 'computer, replace 'boots' with 'cats',' and the phrase will be replaced in your text. It's a bit finicky, but when it works, it's so cool!
You have to have Enhanced Dictation enabled for this to work.
Microsoft Speak Mac Software![]()
Now when your cursor is in a text field, you can just say the keyword phrase and your dictation command and it'll do it.
How to enable a sound when a command is recognized
You have to have Enhanced Dictation enabled for this to work.
How to enable/disable output mute during dictation
If you accidentally open a website with an autoplay video or you're listening to music but want to dictate something quickly, you can mute audio output during dictation so that you don't have to manually fiddle around with volume.
You must have Enhanced Dictation enabled to use this feature.
Dictation accessibility in macOS Catalina
In macOS Catalina, Apple has opted to change things up a bit regarding dictation and accessibility. While there was previously a section for accessibility options for dictation in System Preferences, those capabilities have been folded into the new Voice Control accessibility feature. Voice Control is a greatly expanded set of capabilities that allow you to control every aspect of your Mac, including text entry, with your voice.
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Questions?Microsoft Talk
Dictation questions? Let us know in the comments below!
Updated July 2019: Updated instructions for macOS Mojave and added a section about what's happening with dictation accessibility in macOS Catalina.
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